For over 20 years Central Alabama has entrusted Admiral with it's most sensitive files, records, and valuable assets. We operate as a complete records management company, as well as a moving & storage company.  We separate the operations of our business by having the record storage in a separate part of the facility.  The equipment that is used during record storage is only used for that purpose.  The employees that handle these records are limited and controlled. We have temperature controlled ventilation systems that keeps the air circulating and heated during the Winter.  Fire protection is supplied by a monitored system connected to the local fire department.  We are inspected monthly for fire protection and meet state standards.  Our fire and security systems have a back-up power supply. Inside and out we have 24 hour digital video surveilance with infrared cameras.

Let us outline in detail what we can offer you. When you work with our company our first obligation is to you.

We look forward to providing you with:

• Quality Service
• Total Organization and Order
• Compliance
• Copying Service
• File Room Moving, Conversion and "Clean Outs"
• Cost Effective Programs
• Convenient Location
• Highly Trained Professional Staff
• Minimal Waiting Time
• Prompt Retrievals
• On-site Delivery
• Free Estimates
• Self Generated Invoices
• Chain of Custody Verification
• Off-site Destruction
• On-site Viewing Area
• Comprehensive Security System
• Coded Accounts for Easy Tracking, Budgeting and Auditing
• Locally Owned and Operated Management
• Syncronized web access, backed up to super secure data warehouses

Admiral Records Managment's Document Storage and Records Retention  Services

Admiral Records Management provides hardcopy document storage solutions to clients throughout Alabama.  We provide barcode identification to each container and/or individual file.  ARM will organize, index, box, barcode, pick-up, store, retrieve, deliver, and destroy your documents.  In addition, we provide useful records management reports based on your needs.  We can segment billing based on department for budgeting purposes.  In other words, we are flexible in our back office support so you can focus on your tasks and your customers.

• ORGANIZE -- Allow us to meet with you and tailor a solution that best meets your records management needs.
• INDEX -- Our trained professionals can catalogue your boxes and even individually barcode every file in each container if necessary.  Call for a quote, there is no cost and no obligation.
• BOX -- We come on-sight to organize and pack your documents in strong one piece Admiral Records Management boxes.  Already boxed?  Just call for barcodes.  We can take your labeling identification system and convert it to barcodes easily and effortlessly.
• BARCODE -- Utilizing advanced barcode technology and hand held scanners, your boxes are secure.  If its barcoded, we know it and you will know it.  The software is as easy to use as Google.
• PICK-UP -- No need to haul that heavy box to the mini-storage unit, let ARM pick it up for you and save the hassle.
• STORE -- Our Record Center is constructed of concrete and steel, features fire suppression with security monitored by Furlongs Security, and 24-hour digital video surveillance.  Call for a tour, we are proud of our facility.
• RETRIEVE -- Neeed one (1) file or fifty (50) containers; just phone, fax, or e-mail for dock access or delivery.  We make even the largest job easy and quick.
• DELIVER -- Order before noon, and your file or container is delivered that afternoon.  Same day service is our STANDARD SERVICE.  Even if it is Sunday at 2:00 a.m., you will have it in one hour with our RUSH DELIVERY SERVICE.
• DESTRUCTION -- Our easy to use software automates destruction according to your retentin schedule.  We even handle the last phase of shredding:  recycling and providing you with a certificate of destruction.
• SOFTWARE -- Our Andrews InfoKeeper software is easy to use, scalable, and is the gold standard for organizing your records.

Going Paperless, Scan on Demand, Intelligent Archiving

If your business wants to go paperless, you will find it is just not practical to go back and scan all of your old files and documents (the cost alone will blind you). Admiral Records Management has the solution. Implement a paperless system going forward, but place your old files in our records center, then using “intelligent archiving” we will scan your files as needed. When you request a file or document we will retrieve, scan, and deliver it to you in a digital format. You then place these files on your server, document management system, or we can provide you with a disc with your file(s). Effectively you will be archiving ONLY the 5-10% of your documents that you call up for "scan on demand,” saving money and time. “Scan on demand” is a faster way to get your documents and is less costly than receiving the whole file or box. You have the option of immediate destruction since the file is now digitized, or we can replace it into your boxes. Our Andrews Software will enable digital archiving and is scalable. Since you can set an automatic destruction date for of all your boxes, you will make the transition to paperless smooth, efficient, and cost effective. We can help your entity manage the task of dealing with today’s information world manageable. Call 334-396-5430 today, or send an e-mail to info@admiralrecordsmanagement.com for a free assessment.

Medical Records Storage

Medical Records Storage; Film Storage; Health Information Management; Purging / Indexing Projects; & Confidential Document Shredding Services

When it comes to caring for medical records and confidential health-care data and patient information, Admiral Records Management offers confidential and cost-effective off-site storage solutions you can count on. We pride ourselves on understanding the sensitive nature of serving hospitals and health-care professionals; especially when it comes to gaining control of ever-increasing volumes of information under ever-increasing regulatory and budgetary pressures.

We offer safe and secure facilities for the retention of physical documents, files, film jackets, fiche, data, computer cartridges and tapes as well as digital information such as MS Word documents, images, email and web content.

We can help you index records and information by patient number or name, visit or release date, department, physician or provider info, other dates such as date of birth, adult vs. minor, and a number of other possible descriptive categories. We'll personalize our systems and the corresponding tools you can use to manage information to your needs, using your language and focusing on your way of tracking patient information. And if you already have records and data management software and systems in place, we'll look at how our systems might talk to yours; further increasing maximum accuracy and saving valuable time eliminating redundant processes.

We also pay special attention to HIPAA laws and are sensitive to protecting the privacy of any and all information under our care. We have policies and procedures in place specifically designed for the health care community.

Managers of health-care information face a growing number of mediums to manage and increasing regulation and compliance issues. You’ll be glad you chose the people, the facilities, and the information management solutions at Admiral Records Management, your total solutions provider.  Call 334-396-5430 to schedule a free, no obligation survey today.

Going Paperless?We can help call 334-396-5430 today for a free assesment!

In a clean, secure and organized facility, we care for information presented to us for retention in our "offsite" location.  Your files are easily accessible to you at any time, and further more they are in a high-security environment.

Traditional business records are stored in containers on high density metal racking systems. For more active individual file folders, storage is typically on “open shelves” to facilitate quick access. Computer tapes, reels, or disk packs are held in specialized slotted media racking or are handled in containers within our climate contained facility. Other storage includes exhibits, business forms, brochures, and/or the shelving and filing of individual containers of microfilm, microfiche.

• Hardcopy Document Storage (in Containers)
• Open Shelf Active File Management
• Computer Tape Storage and Rotation Services
• Environmental Media (Film, Fiche, etc.) Storage
• Legal Exhibit Wrapping and Care
• Storage and Distribution of Forms, Marketing Materials, etc.
• Digital Archives for Documents, Photos, Images, Email and Web Content

Click here to Schedule a Pick-Up or Delivery with us online.

Electronic Portable Receipt Printing
Put your records into our hands and we’ll hand you an itemized, time stamped receipt every time we deliver or pick-up anything. The people and products from Zebra, recognized leaders in printing and portable printing solutions, ensure that our logistics solutions do not include “he said, she said.” Just proof of what we’ve exchanged and a little more peace of mind. Ordering retrieval, delivery or any service needs is as easy as using FedEx or UPS. We can normally have your file or box at the counter within minutes of your request. We can deliver, fax or scan and send to you in a password protected format.

Indexing, searching and locating your boxes or files for retrieval is as simple as using Google

Indexing (or cataloguing) your boxes, files or documents can be customized to match any system you currently employ, we just take your information and identify it by barcode. The Andrews InfoKeeper software is web based and backed up to secure data servers. We can customize the identifying fields to any template you wish. Locating your data through our web based software  "Andrews InfoKeeper" allows you to search and order delivery or pick up quickly, easily and efficiently. You will love the level of organization our solution provides. Your organization can limit access and control of your information so you can ensure that only the appropriate parties see your files. You can allow several people in your organization to search and order files, and/or you can also have one person sign off on consolidating your services if needed. With our tracking system you will know where your files are at all times, whether at our records center, in transit, or at your office.

You expect Admiral Records Management to fully understand legal records; patient confidentiality; records retention and categorization; indexing and descriptive information capture; boxed records and open shelf file folder management; media storage requirements and tape rotation; proper care for drawings and blueprints; and how to handle all this information in a sanitized and secure environment. That’s why we’re in business and that's why we are your total solution provider. Call 334-396-5430 to set up a FREE, no obligation survey of your needs.